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How to export iPhone call history to CSV or PDF

Maybe you need a record of calls for work, for a landlord or a lawyer, or you just want to keep it. Your iPhone shows your call history, but neither the iPhone nor the Mac has a button that saves it as a file.

Quick answer Apple lets you see your calls in the Phone app on iPhone, and in the Phone app on a Mac with macOS Tahoe 26 or later, but not export them. To keep a full copy, back up your iPhone to your Mac with encryption turned on: Apple says call history is one of the things only an encrypted backup includes. To turn that copy into a CSV or PDF file, you need an app that reads the backup, such as Mirivilo.

See your call history on iPhone

  1. Open the Phone app.
  2. Tap Recents.
  3. Tap a name or number to see the call's details: when it was, how long it lasted, and whether it was incoming or outgoing.

Be careful when tidying up. Apple's way to get deleted calls back is to restore the iPhone from a backup made before you deleted them.

See it on your Mac

On macOS Tahoe 26 or later, the Phone app on your Mac shows your iPhone's recent calls.

  1. Make sure your Mac and iPhone are signed in to the same Apple Account and on the same Wi-Fi network, and that your iPhone allows calls on your Mac.
  2. Open the Phone app on your Mac.
  3. Use the filter to show calls, missed calls or calls from unknown callers.

This is handy for reading and returning calls. It still doesn't save the list as a file.

Is call history in iCloud?

Not in iCloud Backup. Apple keeps Phone and FaceTime data out of iCloud Backup. If you turn on Phone & FaceTime syncing in iCloud settings, your call history syncs between your devices signed in to the same Apple Account. That keeps it in step across devices, but it doesn't give you a file either.

Keep a copy in an encrypted backup on your Mac

A backup on your Mac includes your call history only if the backup is encrypted. Apple lists what encrypted backups include that unencrypted backups don't: your saved passwords, Wi-Fi settings, website history, Health data and call history. Turning encryption on is a good idea anyway.

  1. Connect your iPhone to your Mac with a cable.
  2. Select it in the Finder sidebar. If asked, unlock the iPhone and tap Trust.
  3. In the General tab, select Back up all of the data on your iPhone to this Mac.
  4. Select Encrypt local backup and create a password. Keep it somewhere safe: without it, the backup can't be used.
  5. Click Back Up Now and wait until it finishes.

Now your call history is safely on your Mac, as part of the backup. But Finder can't open a backup to show it, let alone save it as a spreadsheet.

What about screenshots?

Screenshots of Recents are a quick record of a few calls. For a long history they're slow to make, hard to search, and you can't sort them or add them up in a spreadsheet. A CSV file opens in Numbers or Excel; a PDF is easy to read, print and send.

Save your call history as CSV or PDF

Mirivilo reads the backups on your Mac, including encrypted ones once you enter the password, and saves what's in them as files.

  1. In Mirivilo, open the device's Browse tab.
  2. Click Call history. You'll see who called, when, which way (incoming, outgoing or missed) and how long.
  3. Click Export and choose All of Call history, or This call for one call.
  4. Choose PDF and CSV for readable copies, or Original files for the data as it is in the backup.
  5. Click Export. Mirivilo makes a new folder in your export folder (Downloads at first) and shows it in Finder when it's done.

A few things worth knowing:

Updated November 2026